Assets
How to model properties, vehicles, equipment and land, including buildings with several units.
An asset is anything you rent out. Everything else (leases, payments, expenses, maintenance) hangs off an asset, so this is the place to start.
Asset types
Each asset has a type that unlocks the extra fields that make sense for it:
| Type | Typical examples |
|---|---|
| Vehicle | Cars, motorcycles, trucks |
| Apartment | Flats, rooms, houses |
| Land | Plots and commercial land |
| Equipment | Machinery and tools |
| General | Everything else |
The category is your own label (for example "Motorcycle" or "Fleti") and is only for organising your list.
Status
An asset is Available, Reserved, Rented, in Maintenance or Unavailable. Creating a lease marks it Rented, and cancelling the lease makes it Available again.
Buildings and units
A property with several rentable units (an apartment block, a shopping complex) is set up as one container asset with a unit asset for each flat or shop. You rent the units, not the building. Units count toward your plan's asset limit, and the building itself does not.
Assets you do not rent out
Turn off Available for lease for assets you own or use yourself. They are still tracked for cost, maintenance and documents, but are never rented, so they need no rate.
Documents
Keep title deeds, insurance, warranties and purchase invoices with the asset in the document vault. Files are private to your business.
Importing in bulk
If you already have a list, use Import to upload a CSV or Excel file of assets or customers. Download the sample file first so your columns match.