Agreements and signing
Prepare a written agreement for each lease, sign it on a phone or on paper, and handle rent-to-own.
Every lease can have a written agreement that both sides sign. Open a lease and choose Agreement.
What the agreement contains
FaidaGrow builds the agreement from the lease, so the money and dates always match what you recorded:
- Parties: your business details and the tenant's name, ID and phone.
- Asset: its name, reference number and identifying details such as a chassis number or title deed.
- Duration and payment terms: start and end dates, the rate, when it is due, the total, grace period and late fee.
- Deposits: amounts held and how they are returned.
- Clauses: use of the asset, maintenance, the owner's duties, damage, ending the agreement, breach and disputes.
- Signatures, with spaces for witnesses on the printed copy.
Choose the terms
On the agreement page you set:
- Language: English or Kiswahili, whichever the tenant reads best.
- Who pays for maintenance: the owner, the tenant, or shared (the tenant does routine care, the owner major repairs).
- Missed payments: after how many days overdue you may end the agreement and take the asset back.
- Rent-to-own: whether the tenant owns the asset once everything is paid.
Your own wording
FaidaGrow includes standard clauses for vehicles, property and land, equipment, and other assets, in English and Kiswahili. Change them once for all your leases in Business Settings → Agreement Templates, or tick Change clauses for this lease only on one lease.
Start a section with ## Heading, a bullet point with - , and use {tenant_name}, {asset_name} and the other placeholders shown on the page to fill in details.
The standard wording is a starting point, not legal advice. Have a lawyer check your templates before you rely on them.
Sign on a phone
- Check the PDF, then choose Sign and Send to Tenant. Type your name and, if you like, draw your signature.
- The tenant gets a text message with a short link. They read the agreement, type their name, and confirm with a code sent to their phone.
- When they sign, a signed PDF is saved with the lease and in the tenant's portal, and you get an email.
Signing freezes that version. If you later change the lease or the template, the signed agreement stays exactly as it was, and the page tells you the terms have changed so you can send a new version. The signed PDF ends with a signing record: who signed, when, from which IP address and phone number, and a fingerprint of the text.
The link works for 30 days. You can resend it (the old link stops working) or cancel the request.
Sign on paper
Print the agreement, sign it with the tenant and witnesses, and upload a photo or scan under Signed on paper instead? It is kept with the lease and shown in the tenant's portal.
Rent-to-own
For a rent-to-own lease, the lease page shows how much has been paid towards owning the asset. When everything owed is paid, you get an email. Choose Transfer Ownership to complete the lease, close the asset in FaidaGrow and give the tenant a certificate of transfer. The tenant also gets a text message.